Drivebook
Drivebook is a full-stack operations and finance platform for a vehicle-rental business, combining fleet management, rentals, sales, expenses, and reporting into one dashboard so teams can track performance and cash flow in real time.
Key Features
- Fleet management with vehicle profiles, history, and detail views
- Rental tracking with calendar scheduling and rental history
- Sales workflow with create/edit/view, receipts, and invoices
- Outstanding and pending payments tracking
- Expense management with categories and date-range filters
- Cashbook with cash vs. bank totals
- Traffic fines tracking linked to vehicles
- Reimbursements tracking
- Customer management and customer detail views
- Role-based access with users and authentication
- Operational logs for auditability
- Reports: sales, expenses, outstanding, and specialized (e.g., Cardoo)
Sales & Accounting Model
Each sale in Drivebook is directly linked to its corresponding rental contract. The core sale amount represents only the rental value, while operational charges such as traffic fines, fuel, vehicle damage, Salik, and other payments are tracked separately under the same sale. This allows operations teams to record real-world activity in a simple and familiar way, without needing accounting knowledge, while keeping the financial structure clean and consistent. When a transaction is made via payment link or card machine, any applicable bank charges are paid by the customer. Drivebook automatically calculates and separates these charges as required by the accounts team. This ensures accurate reporting with clear separation between rental revenue, operational charges, and bank fees—without manual reconciliation.
Reporting & Visibility
Drivebook provides multiple sales reporting views designed to be easily understood by operations, management, and accounts teams alike. Sales reports can be broken down by vehicle and by month, showing how much revenue each car generated, how much has been received, and how much remains pending for each month's sales. Reports are organized in a clear, structured format so non-finance teams can quickly understand performance and outstanding amounts, while still meeting the detailed reporting needs of the accounts team.
Pain Points Solved
- Replaced scattered spreadsheets with a single source of truth
- Reduced revenue leakage by tracking outstanding payments in one place
- Made expense visibility and category control consistent across the business
- Simplified fleet oversight by linking sales, fines, and expenses to each car
- Improved month-by-month performance analysis with built-in reports
- Streamlined back-office operations with invoices, receipts, and audit logs